e-Apostille or paper apostille?

Looking at UK documents that need the apostille. Can you get an e-apostille for your document or does it need a paper apostille?

The following is a guide to common documents we process.

apostille or e-apostille

Public
Documents

No Certification

Pre-Certified
Documents

By Solicitor

Personal
Documents

With Certification

Business
Documents

With Certification

IMPORTANT – Only documents that are DIGITALLY SIGNED by a UK solicitor can have the e-Apostille!

e-Apostilles can only be issued on documents that have an FCDO recognised enhanced solicitor certification.

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Public Documents

Paper Apostille

These documents CANNOT be issued with the e-apostille They must gave the paper apostille. Public documents and government documents are signed or stamped by a government office, or a public official. They are always processed as original documents and should not be copied or signed by a solicitor.

  • Birth Certificates – From the GRO or local register office
  • Adoption Certificates – From the GRO or local register office
  • Marriage Certificates – From the GRO or local register office
  • Civil Ceremony Certificates – From the GRO or local register office
  • Death Certificates – From the GRO or local register office
  • No Impediment Certificates – From the local register office
  • ACRO and NPCC – Criminal record background checks
  • Divorce Documents – Court stamped decree absolute or final order
  • Medicals and Health Certificates – Signed by a doctor
  • No Trace Certificates – Signed by The Passport Office
  • Solicitor Certified – Documents signed in INK by a solicitor

Pre-Certified Documents

Paper Apostille

Documents that have been INK signed, certified or witnessed by a UK solicitor or UK Notary Public before they are sent to us for the apostille.

  • Affidavits  – witnessed by a solicitor before sending to us
  • Authorisation Letters – witnessed by a solicitor before sending to us
  • Statutory Declarations – witnessed by a solicitor before sending to us
  • Power of Attorney – witnessed by a solicitor before sending to us
  • Deed Poll – witnessed by a solicitor before sending to us
  • Last Will and Testament – witnessed by a solicitor before sending to us
  • Commercial Invoices and Contracts – witnessed by a solicitor before sending to us
  • Any personal document certified by a UK solicitor or notary

We CANNOT arrange the solicitor certification of these documents. Find a local solicitor to get the document certified before we add the apostille.

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Personal Documents

e-Apostille or Paper

These documents CAN be issued with the e-apostille or the paper apostille. They need to be signed by a solicitor or notary before the apostille can be issued. We INCLUDE solicitor certification in our service. Before the e-apostille can be issued, we have to conduct document checks. We do not accept documents ‘in good faith’. We have to check the veracity of documents before our solicitor will sign them.

  • Diplomas and Degrees– Academic certificates from universities
  • Transcripts – Official transcript from universities
  • School Records – Reports, letters and other school documents from UK schools
  • A Levels and GCSEs – Official certificates from colleges and schools
  • TEFL and TESOLs – From UK recognised TEFL services
  • PGCE and QTS – Teaching qualifications
  • Driver’s License – We will make a copy of the photo page
  • Passport – We need to see the ORIGINAL to make a PDF copy

Business Documents

e-Apostille or Paper

We provide solicitor certification and the apostille for many business documents we can verify/check. A complete service.

  • Certificate of Incorporation
  • Memorandum Of Association
  • Articles of Incorporation
  • Confirmation Statements – CS01
  • Change of Name Certificate – NM01
  • Change of Address – AD01
  • Accounts – Provided by an accountant
  • Certificates of Good Standing
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Fast Apostille Service

1-2 Days

Most apostilles are issued in just one to two days from receipt of the document.

Many documents can be processed with the apostille with no additional certification. Other documents need to be checked and certified by a UK solicitor before the apostille can be added.

We can provide advice on all UK documents. Do they need certification? Should you process the original document. Contact us for free advice or visit the FAQ section of our website.

Free apostille advice from the Number One Apostille Service.

Government Documents

Apostille certificates for government issued documents. These documents are normally signed by a government official or stamped by a government office and need no additional solicitor certification.

  • Birth Certificates – Issued by government registry offices
  • Death Certificates – Official government issued documentation of death
  • Marriage Certificates – Issued by government registry offices or a church in the UK
  • Adoption Certificates – Issued by government registry offices or a church in the UK
  • Divorce Decree Absolute – Official court document (stamped by the court)
  • Court Documents – Issued by a judge or court (stamped by the court AND/OR signed by a judge)
  • ACRO Criminal Records – Official government record of a person’s criminal history (signed by an ACRO officer)
  • Police Clearance Letters – Certificates issued by the police or government agencies stating criminal record status (signed by a police officer)
  • HM Revenue and Customs (HMRC) letters – Signed by HMRC officer
  • HMRC Certificate of Residence – Signed by HMRC officer
  • HMRC Confirmation of Residence – Signed by HMRC officer
  • Companies House Documents – Signed by registrar at Companies House

Pre-Certified Documents

Documents that have been certified or witnessed by a UK solicitor or UK Notary Public before they are sent to us for the apostille.

  • Affidavits  – witnessed by a solicitor before sending to us
  • Authorisation Letters – witnessed by a solicitor before sending to us
  • Statutory Declarations – witnessed by a solicitor before sending to us
  • Power of Attorney – witnessed by a solicitor before sending to us
  • Deed Poll – witnessed by a solicitor before sending to us
  • Last Will and Testament – witnessed by a solicitor before sending to us
  • Commercial Invoices and Contracts – witnessed by a solicitor before sending to us
  • Any personal document certified by a UK solicitor or notary

We CANNOT arrange the solicitor certification of these documents. Find a local solicitor to get the document certified before we add the apostille.

Personal Documents

Personal Documents that need to be signed by a solicitor or notary before the apostille can be issued. We INCLUDE solicitor certification in our service.

  • Diplomas and Degrees– Academic certificates from universities
  • Transcripts – Official record of a student’s performance and grades
  • School Records – Other school-related documents such as enrolment certifications, certified by the educational institution
  • A Levels and GCSEs – Official certificates from colleges and schools
  • PGCE and QTS – Teaching qualifications
  • Driver’s License – We will make a copy of the photo page
  • Passport – We will make a copy of the photo page

Business Documents

We provide solicitor certification and the apostille for many business documents we can verify/check. A complete service.

  • Certificate of Incorporation
  • Memorandum Of Association
  • Articles of Incorporation
  • Confirmation Statements – CS01
  • Change of Name Certificate
  • Change of Address – AD01
  • Accounts
  • Certificates of Good Standing